Item Coversheet

*4.A.2.


Shakopee City Council
September 4, 2018

FROM:Andy Hutson - IT Director
TO:Mayor and City Council
Subject:

*Police Department Video Surveillance Cameras and Card Access Replacement

Policy/Action Requested:
Approve the quotes from Pro-Tec Design, $39,454.29 and $2,884.39 with a 5% contingency for any unforeseen issues, for the replacement of the internal and external building surveillance cameras throughout the Police station along with several card access readers. 
Recommendation:
Approve the purchase and installation of the new replacement cameras and card access readers.
Discussion:

The existing analog cameras and DVR system was installed with the construction of the building in 2003. Those cameras have served their purpose over that time but are in need of a refresh due to multiple critical equipment failures. The replacement cameras offer the latest technology in image quality, compression, and storage.

 

The replacement cameras will be incorporated into our current server and SAN environment and will not require any additional storage capacity as it was factored into that previous purchase.

 

These are critical cameras in the preservation of evidence, monitoring jail cell activity, and the safety of officers and the public.

 

There are several card access points requested to be upgraded to assist the PD in security and ease of access by staff to the building.

Budget Impact:

The Police Department will use remaining Tribal contributions collected over the last 2 years to fund this project. The 2018 Police Department budget will be revised to reflect this capital purchase.

 

Pricing reflected in the quote follows the State Contract Guidelines.

ATTACHMENTS:
Description
Pro-Tec PD Replacement quote
Pro-Tec Mobile Reader Upgrade