Item Coversheet

D.3.


Shakopee City Council
April 18, 2017

FROM:Jamie Polley
TO:Parks and Recreation Advisory Board
Subject:
Community Room Use Guidelines
Policy/Action Requested:
Approve the Community Room use guidelines.
Recommendation:
The PRAB has moved to recommend the approval of guidelines for use of the Community Center's Community Room by the public.
Discussion:

The new Community Center Community Room is 2,653 sq ft with an additional 195 sq ft catering kitchen. The majority of time the Community Room will be utilized by the seniors or teenagers as it serves as an extended activity space for these groups during the day. The space however was designed to also be a rental facility for community gathering and weddings. The capacity of the Community Room is 191 people and includes a dance floor, dual 65" TV's, a projector and sound system.

 

The added amenities require different use requirements then a general room rental. Staff has developed guidelines for the Community Room that cover:

  • Rates and Options
  • Reservations/Payments
  • Event set up and take down
  • Food and Alcohol
  • Equipment
  • Other Items of Interest

 

The PRAB reviewed and discussed the proposed guidelines on April 10th and recommended the following changes:

 

  • Elimination of date restrictions for rentals. If the room is available it can be rented.

 

Budget Impact:
Setting use guidelines for the Community Room will allow the space to be rented by the Community for a variety  of events. The rental of the room will provide revenue to the Community Center's general fund budget.
ATTACHMENTS:
Description
Draft Community Room Rental Information
Draft Community Room Rental Form