| | | | | | | | 
Shakopee City Council
November 6, 2019
|
| | | | | | | | | FROM: | Ryan Halverson, Assistant City Engineer | | TO: | Mayor and Council Members |
| | | |
| | | | | | | | Subject:
Public Hearing for the 2019 Street & Utility Reconstruction Project CIF-19-003. | | |
| | | | | | | | Policy/Action Requested:
Adopt Resolution R2019-112, adopting assessments for the 2019 Street & Utility Reconstruction Project CIF-19-003. | | |
| | | | | | | | Recommendation:
Adopt Resolution R2019-112. | | |
| | | | | | | | Discussion:
On March 5, 2019, City Council adopted Resolution R2019-030, approving the plans and specifications and ordering the advertisement for bids for the 2019 Street & Utility Reconstruction, Project CIF-19-003. On April 16, 2019, City Council adopted Resolution R2019-047, accepting the bids and awarding the contract for the 2019 Street & Utility Reconstruction Project.
The project has subsequently been completed, and on October 15, 2019, City Council adopted Resolution R2019-107, declaring the costs to be assessed, ordering the preparation of proposed assessments, and setting a public hearing date for November 6, 2019, for the 2019 Street & Utility Reconstruction Project CIF-19-003.
This project is substantially complete, project costs are identified, and only minor miscellaneous punch list items remain to be completed. City policy is to assess 30% of the street improvements to the benefiting properties. Properties will be assessed in accordance with the preliminary engineering report. The proposed assessment rate is as follows:
Typical single family residential: $4,299/lot
Institutional use: $71.65/ft
Attached to this memo is a map of the project area and the assessment roll for Council consideration and adoption. A presentation of the final costs and assessments will be made at the Council meeting. | | |
| | | | | | | | Budget Impact:
The final project cost is $1,245,555.28, which consists of construction costs and engineering/administration/legal costs. A breakdown of the project funding is as follows:
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Construction Contract
|
$1,061,440
|
$1,080,967.50
|
|
Contigency
Const. Contract
Street Lighting
|
$ 66,915
$ 18,000
|
$ 14,895.73
$ 14,254.95
|
|
Subtotal
|
$1,146,355
|
$1,110,118.18
|
| |
|
|
| Eng/Ad/Legal |
$ 137,563 |
$ 135,437.10 |
| |
|
|
|
Total Costs
|
$1,283,918
|
$1,245,555.28
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$ 132,254
|
$ 123,209.34
|
|
CIF
|
$ 713,280
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$ 74,435
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$ 205,367
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$ 158,582
|
$ 179,092.73
|
|
Total Costs
|
$1,283,918
|
$1,245,555.28
|
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Construction Contract
|
$ 1,061,440 |
$1,080,967.50 |
|
Contingency
Const. Contract
Street Lighting
|
$ 66,915
$ 18,000
|
$ 14,895.73
$ 14,254.95
|
| Subtotal |
$ 1,146,355 |
$1,110,118.18 |
| |
|
|
|
Eng/Ad/Legal
|
$ 137,562
|
$ 135,437.10
|
| |
|
|
|
Total Costs
|
$ 1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$ 132,254
|
$ 123,209.34
|
|
CIF
|
$ 713,280
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$ 74,435
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$ 205,367
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$ 158,582
|
$ 179,092.73
|
|
Total Costs
|
$1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$123,000
|
$ 123,209.34
|
|
CIF
|
$696,000
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$163,000
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$156,000
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$259,000
|
$ 179,092.73
|
|
Total Costs
|
$1,397,000
|
$1,245,555.28
|
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Construction Contract
|
$ 1,061,440 |
$1,080,967.50 |
|
Contingency
Const. Contract
Street Lighting
|
$ 66,915
$ 18,000
|
$ 14,895.73
$ 14,254.95
|
| Subtotal |
$ 1,146,355 |
$1,110,118.18 |
| |
|
|
|
Eng/Ad/Legal
|
$ 137,562
|
$ 135,437.10
|
| |
|
|
|
Total Costs
|
$ 1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$ 132,254
|
$ 123,209.34
|
|
CIF
|
$ 713,280
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$ 74,435
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$ 205,367
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$ 158,582
|
$ 179,092.73
|
|
Total Costs
|
$1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$123,000
|
$ 123,209.34
|
|
CIF
|
$696,000
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$163,000
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$156,000
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$259,000
|
$ 179,092.73
|
|
Total Costs
|
$1,397,000
|
$1,245,555.28
|
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Construction Contract
|
$ 1,061,440 |
$1,080,967.50 |
|
Contingency
Const. Contract
Street Lighting
|
$ 66,915
$ 18,000
|
$ 14,895.73
$ 14,254.95
|
| Subtotal |
$ 1,146,355 |
$1,110,118.18 |
| |
|
|
|
Eng/Ad/Legal
|
$ 137,562
|
$ 135,437.10
|
| |
|
|
|
Total Costs
|
$ 1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$ 132,254
|
$ 123,209.34
|
|
CIF
|
$ 713,280
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$ 74,435
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$ 205,367
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$ 158,582
|
$ 179,092.73
|
|
Total Costs
|
$1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$123,000
|
$ 123,209.34
|
|
CIF
|
$696,000
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$163,000
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$156,000
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$259,000
|
$ 179,092.73
|
|
Total Costs
|
$1,397,000
|
$1,245,555.28
|
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Construction Contract
|
$ 1,061,440 |
$1,080,967.50 |
|
Contingency
Const. Contract
Street Lighting
|
$ 66,915
$ 18,000
|
$ 14,895.73
$ 14,254.95
|
| Subtotal |
$ 1,146,355 |
$1,110,118.18 |
| |
|
|
|
Eng/Ad/Legal
|
$ 137,562
|
$ 135,437.10
|
| |
|
|
|
Total Costs
|
$ 1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$ 132,254
|
$ 123,209.34
|
|
CIF
|
$ 713,280
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$ 74,435
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$ 205,367
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$ 158,582
|
$ 179,092.73
|
|
Total Costs
|
$1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$123,000
|
$ 123,209.34
|
|
CIF
|
$696,000
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$163,000
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$156,000
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$259,000
|
$ 179,092.73
|
|
Total Costs
|
$1,397,000
|
$1,245,555.28
|
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Construction Contract
|
$ 1,061,440 |
$1,080,967.50 |
|
Contingency
Const. Contract
Street Lighting
|
$ 66,915
$ 18,000
|
$ 14,895.73
$ 14,254.95
|
| Subtotal |
$ 1,146,355 |
$1,110,118.18 |
| |
|
|
|
Eng/Ad/Legal
|
$ 137,562
|
$ 135,437.10
|
| |
|
|
|
Total Costs
|
$ 1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$ 132,254
|
$ 123,209.34
|
|
CIF
|
$ 713,280
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$ 74,435
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$ 205,367
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$ 158,582
|
$ 179,092.73
|
|
Total Costs
|
$1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$123,000
|
$ 123,209.34
|
|
CIF
|
$696,000
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$163,000
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$156,000
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$259,000
|
$ 179,092.73
|
|
Total Costs
|
$1,397,000
|
$1,245,555.28
|
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Construction Contract
|
$ 1,061,440 |
$1,080,967.50 |
|
Contingency
Const. Contract
Street Lighting
|
$ 66,915
$ 18,000
|
$ 14,895.73
$ 14,254.95
|
| Subtotal |
$ 1,146,355 |
$1,110,118.18 |
| |
|
|
|
Eng/Ad/Legal
|
$ 137,562
|
$ 135,437.10
|
| |
|
|
|
Total Costs
|
$ 1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$ 132,254
|
$ 123,209.34
|
|
CIF
|
$ 713,280
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$ 74,435
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$ 205,367
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$ 158,582
|
$ 179,092.73
|
|
Total Costs
|
$1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$123,000
|
$ 123,209.34
|
|
CIF
|
$696,000
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$163,000
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$156,000
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$259,000
|
$ 179,092.73
|
|
Total Costs
|
$1,397,000
|
$1,245,555.28
|
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Construction Contract
|
$ 1,061,440 |
$1,080,967.50 |
|
Contingency
Const. Contract
Street Lighting
|
$ 66,915
$ 18,000
|
$ 14,895.73
$ 14,254.95
|
| Subtotal |
$ 1,146,355 |
$1,110,118.18 |
| |
|
|
|
Eng/Ad/Legal
|
$ 137,562
|
$ 135,437.10
|
| |
|
|
|
Total Costs
|
$ 1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$ 132,254
|
$ 123,209.34
|
|
CIF
|
$ 713,280
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$ 74,435
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$ 205,367
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$ 158,582
|
$ 179,092.73
|
|
Total Costs
|
$1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$123,000
|
$ 123,209.34
|
|
CIF
|
$696,000
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$163,000
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$156,000
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$259,000
|
$ 179,092.73
|
|
Total Costs
|
$1,397,000
|
$1,245,555.28
|
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Construction Contract
|
$ 1,061,440 |
$1,080,967.50 |
|
Contingency
Const. Contract
Street Lighting
|
$ 66,915
$ 18,000
|
$ 14,895.73
$ 14,254.95
|
| Subtotal |
$ 1,146,355 |
$1,110,118.18 |
| |
|
|
|
Eng/Ad/Legal
|
$ 137,562
|
$ 135,437.10
|
| |
|
|
|
Total Costs
|
$ 1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$ 132,254
|
$ 123,209.34
|
|
CIF
|
$ 713,280
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$ 74,435
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$ 205,367
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$ 158,582
|
$ 179,092.73
|
|
Total Costs
|
$1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$123,000
|
$ 123,209.34
|
|
CIF
|
$696,000
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$163,000
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$156,000
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$259,000
|
$ 179,092.73
|
|
Total Costs
|
$1,397,000
|
$1,245,555.28
|
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$ 132,254
|
$ 123,209.34
|
|
CIF
|
$ 713,280
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$ 74,435
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$ 205,367
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$ 158,582
|
$ 179,092.73
|
|
Total Costs
|
$1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$ 132,254
|
$ 123,209.34
|
|
CIF
|
$ 713,280
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$ 74,435
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$ 205,367
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$ 158,582
|
$ 179,092.73
|
|
Total Costs
|
$1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$ 132,254
|
$ 123,209.34
|
|
CIF
|
$ 713,280
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$ 74,435
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$ 205,367
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$ 158,582
|
$ 179,092.73
|
|
Total Costs
|
$1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$ 132,254
|
$ 123,209.34
|
|
CIF
|
$ 713,280
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$ 74,435
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$ 205,367
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$ 158,582
|
$ 179,092.73
|
|
Total Costs
|
$1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$ 132,254
|
$ 123,209.34
|
|
CIF
|
$ 713,280
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$ 74,435
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$ 205,367
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$ 158,582
|
$ 179,092.73
|
|
Total Costs
|
$1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$ 132,254
|
$ 123,209.34
|
|
CIF
|
$ 713,280
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$ 74,435
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$ 205,367
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$ 158,582
|
$ 179,092.73
|
|
Total Costs
|
$1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$ 132,254
|
$ 123,209.34
|
|
CIF
|
$ 713,280
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$ 74,435
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$ 205,367
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$ 158,582
|
$ 179,092.73
|
|
Total Costs
|
$1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$ 132,254
|
$ 123,209.34
|
|
CIF
|
$ 713,280
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$ 74,435
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$ 205,367
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$ 158,582
|
$ 179,092.73
|
|
Total Costs
|
$1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$ 132,254
|
$ 123,209.34
|
|
CIF
|
$ 713,280
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$ 74,435
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$ 205,367
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$ 158,582
|
$ 179,092.73
|
|
Total Costs
|
$1,283,918
|
$1,245,555.28
|
|
|
|
|
|
Estimated (Contract Award)
|
Actual (Final Contract)
|
|
Assessments
|
$ 132,254
|
$ 123,209.34
|
|
CIF
|
$ 713,280
|
$ 662,973.63
|
|
Sanitary Sewer Fund
|
$ 74,435
|
$ 70,292.09
|
|
Storm Sewer Fund
|
$ 205,367
|
$ 209,987.49
|
|
Shakopee Public Utilities
|
$ 158,582
|
$ 179,092.73
|
|
Total Costs
|
$1,283,918
|
$1,245,555.28
|
|
|
|
| | |
|