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Shakopee City Council
April 18, 2017
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| | | | | | | | | FROM: | Jamie Polley | | TO: | Mayor and Council Members |
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| | | | | | | | Subject:
Award of Contract for Tahpah Baseball Field Construction, Project No. PR2017-2, Resolution No. 7858. | | |
| | | | | | | | Policy/Action Requested:
Adopt Resolution No. 7858, A Resolution of the City of Shakopee, MN Accepting Bids for Construction of Tahpah Park West Baseball Field, Project No. PR2017-2, award a contract to Rachel Contracting for the amount of $464,626.70 and set aside a 5% contingency. | | |
| | | | | | | | Recommendation:
Awarding the contract to Rachel Contracting is recommended by WSB. | | |
| | | | | | | | Discussion:
On February 21, 2017 the City Council approved the final plans and specifications and authorized the bidding for the construction of a baseball field at Tahpah Park west. The baseball field will be built in partnership between the City of Shakopee, the Shakopee School District and the Shakopee Youth Baseball Association. The work associated with the construction of the baseball field will also prepare the entire area for a future 12-13 year baseball field.
Sealed bids were received on Tuesday, March 28, 2017 at 1:00PM. There were a total of 9 bids received. The bids included two alternates; #1 to seed the ball field and #2 to sod the ball field. The Parks Department will seed the ball field in-house and therefore the acceptance of the alternates is not recommended.
Construction is scheduled to begin May 1, 2017 with substantial completion scheduled for June 16, 2017. | | |
| | | | | | | | Budget Impact:
The 2017 Park Reserve Fund allocates $275,000 for the design and construction of a baseball field at Tahpah Park. The Shakopee School District No. 720 approved a contribution of up to $150,000 for the ball field at their April 10, 2017 School Board meeting. Also the Shakopee Youth Baseball Association has approved the contribution of $75,000 to the construction of the baseball field. The Association will contribute $25,000 in 2017 and $10,000 for the next five years. The total amount available for the project is $500,000.
The bid amount recommended for approval is $464,626.70 and design, bidding and construction administration costs are $44,800 for a total project cost of $509,426.70. In addition a 5% contingency is recommended to allocate to the project of $23,213.00. The difference of $32,639.70 will be utilized from the Park Reserve Fund if needed. The current balance in the Park Reserve Fund is $848,606.64.
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