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Shakopee City Council
June 6, 2017
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| | | | | | | | | FROM: | Jamie Polley | | TO: | Mayor and Council Members |
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| | | | | | | | Subject:
Recreation Facilities Custodial Contract | | |
| | | | | | | | Policy/Action Requested:
Approve a contract with Multi-Services, Inc. for custodial services of the Community Center, Ice Arena and Youth Building in the amount of $99,216/year and direct the appropriate city representative to execute the contract. | | |
| | | | | | | | Recommendation:
Approve the action requested.
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| | | | | | | | Discussion:
The City Council changed to contracted custodial work in 2011 for the Community Center and Youth Building. The current custodial contract for the Community Center has expired. The changes in our current facilities require updates to the existing cleaning services scope. Request for proposals were sought from April 28th to May 19th. Eight proposals were received for cleaning services of the new Ice Arena, remodeled Community Center and Youth Building.
Upon closer review of the scope of services submitted, staff was able to eliminate the lowest submittal for lack of understanding of the services required. The number two and three submittals were a difference of $5,200 per year. Multi-Services, Inc., the city's current custodial company for the city's recreation facilities, submitted the third lowest bid.
Staff checked references on the remaining two lowest submittals and feels that Multi-Services, Inc. has done a very good job providing the needed services for the city for the past seven years, they know staff's expectations, no additional training is required and they are aware of the current facilities. | | |
| | | | | | | | Budget Impact:
The 2017 budget includes $90,700 for cleaning services; $55,000 for the Community Center, $28,000 for the Ice Arena and $7,700 for the Youth Building. The proposal by Multi-Services, Inc. would be an increase in the 2018 budget by $8,516. The proposal includes $59,256 for the Community Center, $32,340 for the Ice Arena and $7,620 for the Youth Building totaling $99,216/year. | | |
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