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Shakopee City Council
June 2, 2020
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| | | | | | | | | FROM: | Ryan Halverson, Assistant City Engineer | | TO: | Mayor and Council Members |
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| | | | | | | | Subject:
2020 Trail Rehabilitation and Trail Reconstruction Projects CIF-20-001 and PA-20-01 | | |
| | | | | | | | Policy/Action Requested:
Adopt Resolution R2020-073, awarding a contract in the amount of $216,299.65 to Bituminous Roadways, Inc., for the 2020 Trail Rehabilitation and Trail Reconstruction Projects CIF-20-001 and PA-20-01. | | |
| | | | | | | | Recommendation:
Approval of Resolution R2020-073. | | |
| | | | | | | | Discussion:
The city's Capital Improvement Plan (CIP) contains the 2020 Trail Rehabilitation and Trail Reconstruction Projects CIF-20-001 and PA-20-01. On April 7, 2020, the City Council adopted Resolution R2020-042 approving the plans and specifications and authorizing bidding of the project.
In accordance with Minnesota Statute Section 471.347 Uniform Municipal Contracting Law, bids were solicited and opened on May 26, 2020. Four bids were received. Bituminous Roadways, Inc., from Mendota Heights, MN, was the low bidder in the amount of $216,299.65 (see the attached resolution with bid tabulation summary). Note that the bid from Bituminous Roadways, Inc., had minor multiplication errors, but was corrected and did not change the bid order.
The engineer's estimate is $246,533. The low bid amount is 12.3 percent under the engineer's estimate.
Bituminous Roadways, Inc., has the capacity and experience for the project and is deemed a responsible bidder. They are prepared to begin work in late June with an anticipated completion in September 2020. | | |
| | | | | | | | Budget Impact:
Based on the low bid amount, the updated total estimated project cost is as follows:
|
Estimated Based on |
Estimated Based On |
|
CIP Budget |
Bid Award |
| COSTS |
|
|
| Construction Cost |
$ 330,000 |
$ 216,299.65 |
| Contingency (~8%) |
$ 25,000 |
$ 17,300.00 |
| Subtotal |
$ 355,000 |
$ 233,599.65 |
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|
|
| Eng/Admin/Legal |
$ 40,000 |
$ 30,000.00 |
| Total Estimated Project Cost |
$ 395,000 |
$ 263,599.65 |
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|
|
| FUNDING |
|
|
| Capital Improvement Fund |
$ 250,000 |
$ 217,286.23 |
| Park Asset Fund |
$ 145,000 |
$ 46,313.42 |
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|
|
| Total Funding |
$ 395,000 |
$ 263,599.65 |
The amended total project budget of $263,599.65 is well under the CIP Budget and includes a contingency amount that covers any unexpected change orders, quantity adjustments and other miscellaneous expenses encountered as part of the project.
It should be noted that this project scope was revised to postpone the trail reconstruction within Scenic Heights Park. The recently adopted Park Master Plan includes possibly reorganizing and redeveloping Scenic Heights Park. A Scenic Heights Park planning study is expected to be completed in 2020-2021.
Consistent with the 2020 CIP, this project is proposed to be funded by the Capital Improvement Fund and the Park Asset Internal Service Fund. | | |
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