Item Coversheet

7.C.2.


Shakopee City Council
August 18, 2020

FROM:PeggySue Imihy, Senior Planner
TO:Mayor and Council Members
Subject:
Review of the Draft Request for Proposals (RFP) for a Feasibility Study for SandVenture
Policy/Action Requested:
Provide any requested changes and direct staff to issue the RFP. 
Recommendation:
Direct staff to issue the RFP. 
Discussion:

Background 

 

Constructed in 1969, SandVenture is a beloved community asset in need of a variety of repairs and upgrades. At their workshop session on July 14, 2020, the City Council gave direction to Parks and Recreation Director, Jay Tobin to perform necessary repairs such as the filter replacement and the switch from a gas chlorination system to an Accutab system.

 

As part of the Parks and Recreation Master Plan, SandVenture was examined for possible upgrades and enhancements.  Concepts were developed for these along with a discussion on how the facility could be used for a longer period of time and that there may be ways to use some of the buildings throughout the year by inclusion of food service, including possibly a restaurant.

 

At the workshop, Council Members requested more information about how the pool could be updated and what the expanded activation opportunities there might be along with costs and revenues that would be associated with any changes to the facility. 

 

Requests for Proposals 

 

Staff has prepared a Requests For Proposals (RFP) for firms to bring the facilities to the same level as other community amenities such as the Community Center and the Ice Arena. 

 

The feasibility study is the first step in evaluating the viability of necessary renovations to improve the user experience of SandVenture. The feasibility study will analyze and develop the desired alternative for renovations and improvements, consider the aquatic center integration into the larger adjacent city-owned park, consider and develop alternatives for any buildings on site and develop a business plan and model for the complex's operation.

 

 

 

 

 

 

 

Timeline

 

Staff has developed the following preliminary timeline for the RFP process: 

  • RFP posted and available for viewing - August 19, 2020
  • Proposals due – September 18, 2020 at 4 p.m.
  • Interviews – Sept 23-25, 2020
  • Award Notice – Oct 7, 2020
  • Contract and Professional Services Agreement due – Oct 14, 2020
  • Project Kick-off – October 26, 2020
  • Anticipated Project Competition – April 1, 2021

Budget Impact:
The selected proposal will be paid for from the Park Development Fund. The selection committee will make a recommendation to Council for final approval.
ATTACHMENTS:
Description
RFP for Feasibility Study for SandVenture