In the past few years, City Council has formally adopted a revised current year budget with the adoption of the subsequent year’s annual budget.  This allowed us to acknowledge where the City was at in terms of budget and in one action resolve a large number of variances.  This proposed budget amendment is a fundamental shift from that approach and amends the budget for only significant variances.  This may leave several other line item variances (positive and negative) but allows the user of financial information  to better assess the actuals results in comparison to the budget.  The City will continue to inform the City Council of budget variances through it’s monthly financial reporting to City Council and individual City Council actions with budget implications such as acceptance of grants, contractual agreements and capital project approvals.

City budget policy states “The City staff will monitor revenues and expenditures to adhere to their budgeted amounts.  Monthly reports comparing budget with revenues and expenditures will be prepared.  Line items within a division may be over spent as long as the total division budgets is not over spent”.  With the approval of this budget amendment, we do not anticipate any division total will exceed their 2020 budget appropriation.

Proposed budget amendments include:

1)  Coronavirus Act Relief Funds.  Modify revenues for the federal grant and adjust expenditures for the small business grant program, 24-7 fire staffing model, PPE and supplies, building modifications and technology expenses.

2)  Recognition of election grants and related expenditures.

3) Public works staffing allocation.  Reallocation of budgeted wages between public works divisions, based on actual time coded. 

4) Reverend Pond Statute. Final payment and installation of Reverend Pond Statue not accounted for in adopted budget.