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Shakopee City Council
November 4, 2020
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| | | | | | | | | FROM: | Ryan Halverson, Assistant City Engineer | | TO: | Mayor and Council Members |
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| | | | | | | | Subject:
Public Hearing for the 2020 Full-Depth Pavement Reconstruction Project CIF-20-004. | | |
| | | | | | | | Policy/Action Requested:
Adopt Resolution R2020-128, adopting assessments for the 2020 Full-Depth Pavement Reconstruction Project CIF-20-004. | | |
| | | | | | | | Recommendation:
Adopt Resolution R2020-128. | | |
| | | | | | | | Discussion:
On February 18, 2020, City Council adopted Resolution R2020-015, approving the plans and specifications and ordering the advertisement for bids for the 2020 Full-Depth Pavement Reconstruction Project CIF-20-004. On April 7, 2020, City Council adopted Resolution R2020-040, accepting the bids and awarding the contract for the 2020 Full-Depth Pavement Reconstruction Project.
The project has subsequently been completed, and on October 20, 2020, City Council adopted Resolution R2020-113, declaring the costs to be assessed, ordering the preparation of proposed assessments, and setting a public hearing date for November 4, 2020, for the 2020 Full-Depth Pavement Reconstruction Project CIF-20-004.
This project is substantially complete, project costs are identified, and only minor miscellaneous punch list items remain to be completed. City policy is to assess 30% of the street improvements to the benefiting properties. Properties will be assessed in accordance with the preliminary engineering report. The proposed assessment rate is as follows:
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Estimated Assessment (Contract Award)
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Actual Assessment (Final Contract)
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Area A (Park Ridge)
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$ 4,249.77
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$ 2,884.30
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Area B (Sarazin)
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$ 25,099.36
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$ 22,558.00
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Area C (Dominion)
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$ 10,395.78
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$ 9,570.50
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Area D (Westridge)
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$ 5,282.21
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$ 4,701.90
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Area E (Montecito)
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$ 3,315.93
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$ 2,609.80
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Attached to this memo is a map of the project area and the assessment roll for Council consideration and adoption. A presentation of the final costs and assessments will be made at the Council meeting. | | |
| | | | | | | | Budget Impact:
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Project funding sources include the Sanitary Sewer fund, Storm Sewer fund, Shakopee Public Utilities, Capital Improvement fund (CIF) and assessments to the benefiting properties.
The following summary provides the estimated amounts based on bid award and the final project amounts based on actual costs.
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Estimated
(Contract Award) |
Actual
(Final Contract)
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Construction Contract
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$2,206,194.77 |
$2,076,374.38 |
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Contingency
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$ 176,495.23
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$ 0.00 |
| Subtotal |
$2,382,690.00 |
$2,076,374.38 |
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Eng/Ad/Legal
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$ 153,700.00
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$ 186,610.36
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Total Costs
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$2,536,390.00
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$2,262,984.74
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Estimated
(Contract Award) |
Actual
(Final Contract)
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Assessments
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$ 705,585.93
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$ 618,366.75*
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CIF
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$1,766,901.99
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$1,584,901.71*
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Sanitary Sewer Fund
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$ 4,381.56
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$ 4,212.02
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Storm Sewer Fund
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$ 57,943.64
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$ 53,610.75
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Shakopee Public Utilities
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$ 1,576.88
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$ 1,893.51
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Total Costs
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$2,536,390.00
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$2,262,984.74
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*Note: An adjustment has been made to the Assessments and CIF funding sources since the city council meeting on October 20, 2020. This is due to an ($9,570.50) adjustment made to the assessment amount of PID#271900090 as an unbuildable lot. | | |
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