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Shakopee City Council
December 1, 2020
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| | | | | | | | | FROM: | Steve Lillehaug, City Engineer/Public Works Director | | TO: | Mayor and Council Members |
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| | | | | | | | Subject:
Award a contract for the Memorial Park Bridge & Trail Project | | |
| | | | | | | | Policy/Action Requested:
Adopt Resolution R2020-140, awarding a contract in the amount of $536,758.65 to S.M. Hentges & Sons, Inc., for the Memorial Park Bridge and Trail Improvements Project PA-19-09. | | |
| | | | | | | | Recommendation:
Approval of Resolution R2020-140. | | |
| | | | | | | | Discussion:
The city's Capital Improvement Plan (CIP) contains the Memorial Park Bridge and Trail Improvements Project PA-19-09 as outlined in the attached CIP project summary sheet. On October 20, 2020, the City Council adopted Resolution R2020-125 approving the plans and specifications, and authorizing bidding of the project.
In accordance with Minnesota Statute Section 471.347 Uniform Municipal Contracting Law, bids were solicited and opened on November 18, 2020. Seven bids were received and S.M. Hentges & Sons, Inc., from Jordan, Minnesota, is the low bidder in the amount of $536,758.65 (see the attached resolution for the bid tabulation summary). The bid is competitive and is 2.91 percent above the most recent engineer's construction estimate of $521,577.90.
S.M. Hentges & Sons, Inc., has the capacity and experience for the project and is deemed a responsible bidder. They are prepared to begin work in January 2021 with an anticipated substantial completion in August 2021. | | |
| | | | | | | | Budget Impact:
Based on the bid award amount, the updated total estimated project cost and funding summary is as follows:
|
CIP |
Estimate Based |
|
Budget |
On Bid Award |
| COSTS |
|
|
| Construction Cost |
$ 515,000.00 |
$536,758.65 |
| Contingency |
$ 75,000.00 |
$75,000.00 |
| Subtotal |
$ 590,000.00 |
$611,758.65 |
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|
|
| Eng/Admin/Legal |
$ 210,000.00 |
$265,000.00 |
| Total Estimated Project Cost |
$ 800,000.00 |
$876,758.65 |
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|
|
| FUNDING |
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|
| State DNR grant |
$ 300,000.00 |
$300,000.00 |
| SMSC |
$ 100,000.00 |
$100,000.00 |
| Scott County |
$ 50,000.00 |
$50,000.00 |
| Park Asset Internal Service Fund |
$ 350,000.00 |
$426,758.65 |
| Total Funding |
$ 800,000.00 |
$876,758.65 |
The amended total project budget of $876,758.65 is over the CIP budget by 9.59 percent and includes a contingency amount that covers any unexpected change orders, quantity adjustments and other miscellaneous expenses encountered as part of the project.
This project is funded by the Park Asset Internal Service Fund, Minnesota Department of Natural Resources Grant, Shakopee Mdewakanton Sioux Community and Scott County.
It should also be noted that the proposed budget for Engineering/Admin/Legal is being increased to $265,000 to account for $40,000 in preliminary costs dating back to 2016 and for additional archeological monitoring that will be required in the field during construction. | | |
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