Discussion:
The following equipment to be replaced and purchased are included in the 2021 Capital Improvement Plans (CIP):
Administration. 2021 Ford Explorer XLT AWD
The replacement of the 2014 Ford Escape SUV (No. sk1130) is summarized in the attached CIP sheet Equip-21-120. The vehicle is being purchased under the State of Minnesota Contract No.169035 (Ford of Hibbing). The attached quote is consistent with state contract pricing. The cost of the vehicle is $35,947.30.
The 2014 Ford Escape has 60k miles with a very poor service history with multiple high value repairs. The typical replacement schedule for this vehicle is 10 years; however, the vehicle has been evaluated and determined that the useful life has been expended and should be declared surplus inventory. Once formally declared surplus and the new replacement 2021 Ford Explorer is in service, this 2014 Escape will be sold at auction.
Police Department. Four 2021 Utility Ford Police Interceptors
The replacements of four marked patrol Nos. sk1035 (108k miles), sk1036 (118k miles), sk1038 (113k miles) and sk1039 (106k) are summarized in the attached CIP sheet Equip-21-311. These vehicles and equipment are being purchased under the State of Minnesota Contract Nos. 158505 and 144563. Vehicle purchase from Tenvoorde Ford, Inc., and set up to be performed by Emergency Automotive Technologies, Inc., are consistent with state contract pricing. As outlined in the attached quotes, the cost per each of the four vehicles is $34,107.24 plus an additional $13,633.20 per each for the equipment purchase and install, totaling $47,740.44 per each patrol squad, with an overall total of $190,961.76.
Once replaced, the four old patrol vehicles will be further evaluated and possibly rotated to replace other current holdover vehicles that are used for city staff vehicles. The holdover vehicles that are to be replaced will then be declared surplus at a later date.
Public Works - Storm Drainage. 2021 Mack Water Tanker
The replacement of the water tanker (No. sk1079) is summarized in the attached CIP sheet Equip-21-738. The water tanker is being purchased under State of Minnesota Contract Nos. 124649 and 167131 through Nuss Truck & Equipment and Stepp Manufacturing. The quotation form is attached and is consistent with the state contract pricing. The cost of the vehicle is $92,154.00 plus an additional $ 97,461.00 for tank, equipment and install, totaling $189,615.00.
The old 2005 Tanker (No. sk1079) has 4450 hours on it, has been evaluated, is no longer needed and has been determined that the useful life has been expended and should be declared surplus inventory. Once formally declared surplus and the new tanker is in service, this tanker will be sold at auction.
Public Works - Streets. Two 2021 Mack Plow Trucks
The replacements of two plow trucks with box, hoists, plow, dual prewet sanders and accessories (Nos. sk1090 and sk1091) are summarized in the attached CIP sheet Equip-21-422. These vehicles are being purchased under the State of Minnesota Contract Nos. 124649 and 167105. The quotations from Nuss Truck & Equipment and Towmaster Truck Equipment are attached and are consistent with the state contract pricing. The cost of the vehicles are $98,711.00 each plus an additional $136,888.00 each for the equipment purchase and install, totaling $235,599.00 per each vehicle, with an overall total $471,198.00 for the two snow plow trucks.
The trucks have been evaluated and determined that 2004 plow truck sk1091 (4135 hours) and the current spare holdover 2006 plow truck sk1089 (4869 hours) are no longer needed, their useful lives have been expended and should be declared surplus inventory for trade-in/sale once replaced. These trucks have been offered for trade-in by Nuss Truck and Equipment, truck sk1089 in the amount of $15,000 and truck sk1091 in the amount of $25,000. The 2006 plow truck sk1090 that has 4000 hours will be retained as a holdover and back-up for the snow/ice control fleet.
Summarizing, the following equipment is recommended to be declared surplus as part of the City Council's consideration: Ford Escape No. sk1130; water tanker truck No. sk1079; and two snow plow trucks Nos. sk1089 and sk1091.