| | | | | | | | 
Shakopee City Council
March 2, 2021
|
| | | | | | | | | FROM: | Adam Bentson, Graduate Engineer | | TO: | Mayor and Council Members |
| | | |
| | | | | | | | Subject:
Accept quotes and award a contract for Stagecoach Park Project. | | |
| | | | | | | | Policy/Action Requested:
Approve a contract with Northwest Asphalt for Stagecoach Park Project PR-20-002 in the amount of $118,323.85. | | |
| | | | | | | | Recommendation:
Accept quotes and award the contract. | | |
| | | | | | | | Discussion:
The city's Capital Improvement Plan (CIP) contains the Stagecoach Park project, which consists of constructing a new park in the Stagecoach neighborhood. Plans were prepared over the past year for the park improvements consistent with the park master planning (see attached general plan layout sheet).
Quotes were solicited and opened on February 5, 2021. Four quotes were received and Northwest Asphalt, from Shakopee, Minnesota, is the low bidder in the amount of $118,323.85 (see attached quote tabulation). Northwest Asphalt has the capacity and experience for the project and is deemed a responsible bidder. | | |
| | | | | | | | Budget Impact:
The CIP identified a total project cost of $135,000. Below is the costs and funding summary table comparing the CIP budget to the updated bid award budget.
|
Estimated Based on |
Estimated Based on |
|
CIP Budget |
Bid Award |
| COSTS |
|
|
| Construction Costs |
$92,000.00 |
$118,323.85 |
| Contingency (8%) |
$8,000.00 |
$9,500.00 |
| Subtotal |
$100,000.00 |
$127,823.85 |
|
|
|
| Eng/Admin/Legal |
$35,000.00 |
$35,000.00 |
| Total Estimated Project Cost |
$135,000.00 |
$162,823.85 |
|
|
|
| FUNDING |
|
|
| Donations |
$35,000.00 |
-0- |
| Park Asset Fund |
$100,000.00 |
$162,823.85 |
|
|
|
| Total Funding |
$135,000.00 |
$162,823.85 |
The updated total project cost is $162,823.85. This amount is 20.6 percent over the CIP budget. While the project is noticeably over the CIP budget, the bids were competitive and the costs are reflective of the current project scope. The project is to be funded fully out of the Park Development fund. The indicated "donation" in the CIP budget was actually the required developer Park Dedication Fee. | | |
|