Shakopee River Valley Festival will take place on Saturday, September 16, 2017 at Huber Park from 11 a.m. - 7 p.m.

Summary of Organization Hosting:  The Shakopee River Valley Festival is a Shakopee based 501 c3 nonprofit.  The board consists of three members:  President Joy Newgard, Treasurer Roger Menden (Menden Accounting) and Secretary Showshana Anderson-Boyce. 

Overview:  The Sept. 16 event is the first of what this group would like to become an annual community event for Shakopee.  Understanding the importance of both financial management and logistical planning for such events, the group has opted to remain relatively small in the first year. This helps to recruit adequate volunteers, get ideas from the community, build partnerships and gain a comprehensive working knowledge base for such an event.

Event Details (see attachment): Food vendors in parking lot locations, interactive community outreach waste recycling education trailer and beer sales at the park shelter.  The beer sales will be overseen by the Shakopee VFW in a Police approved open air format. Sales will require wrist band and ID verification. 

Live Band entertainment and karaoke will be in the stage area, while kids games will utilize open grassy areas. Parking will be available on site in the north lot (45 spaces) and along Bluff Avenue on city land.  Handicapped parking will be extended along the alley lot (behind apartments) on the park side.  This alley lot will also provide some spaces for event volunteers.  PD and emergency personnel can utilize the grass area parallel to Fillmore St. and off of Bluff Ave. to park.

Insurance, license and permit requirements will be met, including food vendors and the VFW providing certificates of insurance naming the festival and city as additional insured. 

Police support will be contracted at the recommendation of the PD, which is currently 2 officers for 3 hours in duration.

Additional Requests from the city: 

Garbage Cans:  12 additional  (4 places in grassy area near support building, 2 at shelter, 6 in south lot)

Picnic tables:  10 additional (2 in grassy area near support building, 6 in south lot, 2 near shelter)

Barricades:  2

Handicap Parking Signage:  2 free standing signs placed in alley lot (behind apartments, park side)

Parking Striping:  If possible, stripe/line spaces on grass area on the north side of Bluff Avenue

Parking Signage:  2 free standing ‘parking’ signs to direct parking along Bluff Avenue

Emergency Gate:  city to unlock gate to allow for passage in advance of event

Restroom Supplies: city to ensure additional supplies available (soap, toilet paper)

Staff Input:

PD:  Has a signed contract for police service. No Issues at this time with their setup based on the expected attendance.

City Hall:  The food trucks have already registered for the event. The VFW temporary liquor license is going to council for approval on August 2.  There are no other concerns from the Clerk’s office.

Public Works: Public works can provide service as requested.   

Parks and Rec:  The River Valley Festival has a completed Huber Park rental agreement on file and has paid a $500 rental fee (8 hr block) to utilize Huber Park.   A $100 damage deposit is also on file. A certificate of insurance naming the city has been submitted.  Staff continue to communicate with organizers.  No dept. concerns at this time.