Item Coversheet

E.1.


Shakopee City Council
February 21, 2017


FROM:Jamie Polley
TO:Mayor and City Council
Subject:
Final Plans, Specifications and Authorization to Bid Construction of Tahpah West Baseball Field No. PR2017-2 (A,B)
Policy/Action Requested:
Offer Resolution No.7836, A Resolution of the City of Shakopee, MN Approving Plans and Specifications and Ordering Advertisement for Bids for Tahpah West Baseball Field No PR2017-2.
Recommendation:
Recommend approval of the plans, specifications and ordering of bids for Tahpah West baseball field to construct a field planned for in 2017 and to enhance programs by the City, Independent School District 720 and Shakopee Youth Baseball Association. 
Discussion:

Tahpah Park has 10 undeveloped acres on its west side. Two baseball fields are planned for this area, a youth 12-13 year old field and a full size baseball field. When reviewing the 2017 Park Reserve projects the City Council identified the construction of one field as a priority project. It was determined that the two fields would be built in two different phases. The first phase would include site preparation for both fields and the construction of the full size baseball field. 

 

The full size baseball field can be used by all ages. The baseball field would also be used by the School District's baseball program with its convenient location next to Joe Schleper Baseball Stadium. During the construction of the high school expansion the practice baseball field was removed and no definitive plans have been completed to build a replacement field at another location. The School District is therefore willing to contribute to the development of the full size field to serve the replacement for the baseball field that was removed. This field would serve the school program and the community.

 

Project Timeline:

February 21     Council approval to bid

March 2 & 9     Advertise for bids

March 28          Bid opening at 1:00pm at City Hall

April 4               Award of contract

April 17            Construction begins

June 16            Substantial Completion

Budget Impact:

The Park Reserve has allocated $275,000 to the development of the baseball field at Tahpah Park. The Engineer's estimate for phase I is $527,113.65. The Shakopee Youth Baseball Association has offered to donate $25,000 in 2017 and an additional $10,000 over the next 5 years for a total donation of $75,000. The Shakopee School District 720 is also willing to allocate $150,000 to the development of the baseball field.

 

Constructing the baseball field will truly be a collaborative effort.

ATTACHMENTS:
Description
Resolution No. 7836
Tahpah West Cover Sheet