Item Coversheet

*4.C.1.


Shakopee City Council
AugustĀ 4, 2021


FROM:Bill Egan, Public Works Superintendent
TO:Mayor and Council Members
Subject:

Purchase a pickup truck for the Fire Department and declare existing vehicle as surplus.      

Policy/Action Requested:
Approve the early purchase of a 2022 Chevrolet Silverado 1500 4WD pickup from North Country GM, the equipment and setup from Emergency Automotive, and the radio from Motorola Solutions, in the total amount of $50,334.86; and declare the existing vehicle as surplus.
Recommendation:
Approval as requested.
Discussion:

On May 26, 2021, Shakopee Fire Department (FD) responded to a grass fire on Highway 169 in the median. The FD Tahoe was blocking the southbound left lane and was struck and severely damaged by an uninsured motor vehicle. The FD Tahoe was subsequently required to be towed from the seen. The city's insurance provider, the League of MN Cities Insurance Trust, is assessing the feasibility of collecting on the claim from the responsible party but quite possibly may not.

 

The 2016 Chevrolet Tahoe No. sk1005 (48,147 miles) that was damaged has been evaluated and the repair costs estimated at $30,000 exceed the vehicle value less salvage value. As a result, it is more cost effective to not repair the vehicle but rather sell the damaged vehicle as it stands and purchase a new vehicle.

 

Of special note, the replacement of the this vehicle is included in the 2022 Capital Improvement Plan (see attached CIP sheet Equip-22-324). In essence, the recommendation is to advance the planned 2022 replacement and purchase the new replacement vehicle now. The FD has requested to replace the 2016 Tahoe support vehicle with a pickup truck, which will have a slight cost savings. The pickup truck purchase amount is $34,860.50 from North Country GM. The equipment and set up from Emergency Automotive Technology, Inc., amounts to $10,921.11. A new radio setup would also be installed and purchased from Motorola Solutions in the amount of $4,553.25. The 2022 Silverado pickup and equipment is being purchased under and is consistent with the State of Minnesota Contract Numbers 188973, 170214, 170216 and 144563.

 

The old Tahoe and equipment that will be deemed surplus will either be handled through a claim with the insurance company and/or sold "as is" at auction.

Budget Impact:
The budget for the Fire Department's administrative vehicle per the CIP is $50,000. The actual total purchase amount is $50,334.86 and is just slightly over budget. The vehicle is funded under the Equipment Internal Service Fund. Revenues from the sales of surplus equipment and any claim receipts from the accident will be deposited into the Equipment Internal Service Fund.
ATTACHMENTS:
Description
CIP Sheet Equip-22-324
North County GMC Quote
EATI Set-Up Quote