The city's Capital Improvement Plan (CIP) contains the 2021 Street and Utility Reconstruction Project CIF-20-007, which includes the River Bluffs Improvements Project. On July 6, 2021, the City Council adopted Resolution R2021-098 approving the plans and specifications, and authorizing bidding of the project.

In accordance with Minnesota Statute Section 471.347 Uniform Municipal Contracting Law, bids were solicited and opened on August 9, 2021. Seven bids were received. During tabulation of the bid tabulations, it was determined that Northwest Asphalt, Inc., had several multiplication and summation errors in the submission of their bid proposal form. After staff review, it was confirmed that Northwest Asphalt, Inc., from Shakopee, Minnesota, is the low bidder in the amount of $758,087.39 (see the attached resolution for the bid tabulation summary). The low bid is 16.6% under the engineer's estimate of $908,804. 

Northwest Asphalt, Inc., has the capacity and experience for the project and is deemed a responsible bidder. They are prepared to begin work in September with an anticipated completion in July 2022.

Based on the low bid amount, the updated total estimated project cost and funding summary for the River Bluffs Improvement Project is as follows:

Cost and Funding Summary

The updated total project cost based on the bid award amount is 913,087.39 and is $150,763.61 (14.2 percent) under the most recently estimated total project cost of $1,063,804. The amended total project budget includes a $50,000 contingency amount that covers any unexpected change orders, quantity adjustments and other miscellaneous expenses encountered as part of the project. This project is funded by the Capital Improvement Fund, the Storm Drainage Fund, the Sanitary Sewer Fund, EDA Contribution, Developer Contribution and LMRWD Grant.