| | | | | | | | 
Shakopee City Council
September 7, 2021
|
| | | | | | | | | FROM: | Bill Egan, Public Works Superintendent | | TO: | Mayor and Council Members |
| | | |
| | | | | | | | Subject:
Purchase hardware/software to replace the fuel and vehicle wash control system. | | |
| | | | | | | | Policy/Action Requested:
Authorize the purchase of hardware and software to upgrade the fuel and vehicle wash control system from Pump and Meter Service, Inc., in the total amount of $54,539.76. | | |
| | | | | | | | Recommendation:
Authorize the purchase. | | |
| | | | | | | | Discussion:
The fuel-wash system upgrades is summarized in the attached CIP sheet Equip-21-456. The fuel-wash system upgrades are being purchased under a cooperative purchasing agreement, Sourcewell member number 125015 through Pump and Meter Service Inc. The quotation form is attached and is consistent with cooperative pricing. The cost of the equipment is $43,763.87 plus an additional $10,775.89 for installation, totalling $54,539.76.
The existing equipment dates back to the original construction of the Public Works building in 2006. The current software is being supported by an on-site server that is outdated. If the server crashes all data will be lost, this has occurred once in the past. The new system will be a cloud based system, making reporting and leak detection more efficient. The fuel pump dispensers will also be replaced. | | |
| | | | | | | | Budget Impact:
The budget for the fuel/wash upgrades per the CIP is $89,000. The total purchase amount is $54,539.76, which is $34,460.24 (39 percent) under budget. The upgrades are funded under the Equipment Internal Service Fund. | | |
|