| | | | | | | | 
Shakopee City Council
November 16, 2021
|
| | | | | | | | | FROM: | Micah Heckman, Project Engineer | | TO: | Mayor and Council Members |
| | | |
| | | | | | | | Subject:
Public Hearing for the 2021 Alley Reconstruction Project CIF-20-009. | | |
| | | | | | | | Policy/Action Requested:
Adopt Resolution R2021-164, adopting assessments for the 2021 Alley Reconstruction Project CIF-20-009. | | |
| | | | | | | | Recommendation:
Adopt Resolution R2020-164. | | |
| | | | | | | | Discussion:
On March 2, 2021, City Council adopted Resolution R2021-024, approving the plans and specifications and ordering the advertisement for bids for the 2021 Alley Reconstruction Project CIF-20-009. On May 4, 2021, City Council adopted Resolution R2021-074, accepting the bids and awarding the contract for the 2021 Alley Reconstruction Project.
The project has subsequently been completed, and on October 19, 2021, City Council adopted Resolution R2021-149, declaring the costs to be assessed, ordering the preparation of proposed assessments, and setting a public hearing date for November 16, 2021, for the 2021 Alley Reconstruction Project CIF-20-009.
This project is substantially complete and project costs are identified. City policy is to assess 30% of the street improvements to the benefiting properties. Properties will be assessed in accordance with the feasibility report. The proposed assessment rate is as follows:
|
|
Estimated Assessment (Feasibility Report)
|
Actual Assessment
(Final Amount)
|
|
Project Area
|
$ 40,322.58/acre
|
$ 40,538.22/acre
|
|
Attached to this memo is a map of the project area and the assessment roll for Council consideration and adoption. A presentation of the final costs and assessments will be made at the Council meeting. | | |
| | | | | | | | Budget Impact:
|
The total final project amount is $175,935.89. Project funding sources include the Storm Drainage Fund and special assessments to the benefiting properties. The following table provides a summary of the costs and funding comparing the estimated amounts based on bid award versus the final actual amounts.
|
|
COSTS
|
Estimated Amounts
(Bid Award) |
Actual Amounts
|
|
Construction Contract
|
$ 138,143.00 |
$ 131,834.03 |
|
Contingency
|
$ 14,000.00
|
$ 22,561.14 |
| Subtotal |
$ 152,143.00 |
$ 154,395.17 |
|
|
|
|
Eng/Ad/Legal
|
$ 19,000.00
|
$ 21,540.72
|
|
|
|
|
Total Costs
|
$ 171,143.00
|
$ 175,935.89
|
|
|
|
|
FUNDING |
|
|
|
Assessments
|
$ 51,342.90
|
$ 52,780.77
|
|
Storm Sewer Fund
|
$ 119,800.10
|
$ 123,155.12
|
|
Total Costs
|
$ 171,143.00
|
$ 175,935.89
|
|
|
|
Of special note, following approval of the plans and authorizing bidding, the council directed to include street lighting improvements as part of the project. The replacement of one existing street light and the installation of a new second light in the west alley were subsequently completed. The street light work was not originally included in the project scope and was a primary factor resulting in the overbudget amount. | | |
|