Approve Resolution R2022-012, ordering improvements and preparation of plans and specifications for the 2022 Full-Depth Pavement Reconstruction Project CIF-22-001.

Approve Resolution R2022-012.

On January 4, 2022, City Council received the feasibility report for the 2022 Full-Depth Pavement Reconstruction Project. The report evaluated the existing infrastructure including streets, utilities, sidewalks, street lighting and drainage. Recommendations for the proposed improvements were outlined in the report. Of special note, the reconstruction of Stagecoach Road is proposed to be delayed one year and Weston Lane has been shifted to the 2022 Mill and Overlay project to receive a mill and overlay in lieu of a full depth reconstruction.

Attached to this memo is an amended feasibility report. It should be noted that Table 1 in the original feasibility report contained a computation error in the special assessment and capital improvement funding source amounts and has now been corrected. 

An informational meeting was conducted on December 16, 2021, for the property owners affected by the proposed project. The residents in attendance were provided an overview of the project; an opportunity to discuss the roadway design; and the opportunity to provide additional information about their neighborhood and properties relative to the project. In addition, a brief questionnaire was mailed to property owners asking for information specific to the street, storm water drainage and utilities in their neighborhoods.

In accordance with Minnesota Statute 429 and City Resolution R2022-012, a Public Hearing for the 2022 Full-Depth Pavement Reconstruction Project, CIF-22-001, is scheduled for this evening, January 18, 2022. Proper publication and notice for the improvement hearing have been provided.

City Council is recommended to conduct a public improvement hearing for the proposed improvements associated with the 2022 Full-Depth Pavement Reconstruction Project. Once the improvement hearing has been conducted, Council should consider ordering the improvements in accordance with Resolution R2022-012 and to prepare the plans and specifications for the project. A presentation of the project will be made at the public improvement hearing.

The estimated total project cost is $1,074,300, which includes construction costs, contingency and engineering/administration/legal costs. Table 1 provides the estimated amounts per the 2022 Capital Improvement Plan compared to the estimated amounts per the amended feasibility report.

Table 1. Cost and Funding Summary

Included in the resolution is new funding language that would allow the city to reimburse project costs from future bond proceeds. This language allows for greater flexibility in funding current and future projects, should the city desire or need this in the future. The additional language allows the city a period of up to three years to issue and reimburse itself with bond proceeds. The language does not change the requirements or administrative process for issuing debt. All debt issuance will still require separate approval by the City Council.