Item Coversheet

*4.E.5.


Shakopee City Council
February 2, 2022


FROM:Kirby Templin, Water Resources/Environmental Engineer
TO:Mayor and Council Members
Subject:
Award 2022 Ash Tree Removal Contract
Policy/Action Requested:
Approve a contract with Pro-Tree Outdoor Services in the amount of $77,007.50 for the 2022 Ash Tree Removal project.
Recommendation:
Motion to approve the contract.
Discussion:

The Quotes were solicited and opened for the 2022 Ash Tree Removal project on January 21, 2022. Four quotes were received and Pro-Tree Outdoor Services from Excelsior, Minnesota, is the low bidder in the amount of $77,007.50 (see attached quote tabulation). Pro-Tree Outdoor Services has the capacity and experience for the project and is deemed a responsible bidder.

 

It should be noted that one of the City's contract requirements prescribes that an ISA Certified Arborist be onsite at all times during tree removal. Additionally, the contractor is required to notify adjacent property owners of the activity in their area a minimum of 48 hours in advance, with a letter provided by city staff.

 

The ash trees planned for removal in 2022 are depicted on the attached figure. Since the quote came in under budget, additional ash trees will be identified to be removed that fit within the budget for 2022.

Budget Impact:

$110,000 is budgeted for the 2022 Ash Tree Removal within the Parks Maintenance Operating Budget, which includes the $100,000 DNR Grant ($50,000 each for 2022 and 2023).

ATTACHMENTS:
Description
Contract
Quote Tabulation
Figure