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Shakopee City Council
February 20, 2018
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| | | | | | | | | FROM: | Andy Hutson, IT Director | | TO: | Mayor and City Council |
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| | | | | | | | Subject:
Scheduled renewal of the city's 3-year Microsoft Enterprise License Agreement. | | |
| | | | | | | | Policy/Action Requested:
Approve the renewal of our 3-year Microsoft Enterprise Agreement through SHI for a maximum yearly amount of $65,000/year for the next 3 years. | | |
| | | | | | | | Recommendation:
Approve renewal of 3-year Microsoft Enterprise Agreement. | | |
| | | | | | | | Discussion:
The city has reached the end of its previously approved 3-year Enterprise Agreement. The city continues to utilize many business critical Microsoft products and support covered within this agreement including: MS Server, SQL, Windows 7/10, and Office365.
Even with a significant increase in the number of computers and employee accounts over the last 3 years, IT was able to reduce our overall yearly cost of this Enterprise Agreement with a new server and storage design by approximately $3,000/year. Previous 2015, 2106, and 2017 agreement was $56,477.40/year.
The next renewal date for our Enterprise Agreement is February of 2021. | | |
| | | | | | | | Budget Impact:
Currently, IT has $65,000/year budgeted for 2018, 2019, and 2020 for the Microsoft agreement. The Enterprise Agreement is paid from existing funds within the IT Internal Services Fund and the current quote under budget. The 2018 current quote amount of $53,552.00 could increase yearly as licensing true-ups are required, within the 3-year term, due to additional employees, new software, or projects requiring additional server licensing but should not exceed the budgeted amount of $65,000/year.
The dollar amounts quoted from SHI are State Contract pricing. | | |
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