Item Coversheet

*5.E.3.


Shakopee City Council
March 21, 2023


FROM:Darin Manning, Project Coordinator
TO:Mayor and Council Members
Subject:

2020 Sewer Service Lateral Pipe Rehabilitation Project

Policy/Action Requested:
Adopt Resolution R2023-036, accepting work on the 2020 Sewer Service Lateral Pipe Rehabilitation Project, SEWER-20-003, and authorize final payment in the amount of $65,598.69.
Recommendation:
Adopt Resolution R2023-036.
Discussion:

On March 17, 2020, City Council adopted Resolution R2020-024 accepting the bids and awarding the contract for the 2020 Sewer Service Lateral Pipe Rehabilitation Project to BLD Services, Inc., from Kenner, Louisiana. 

 

All of the improvements have been constructed in accordance with the contract documents. Attached is the Certificate of Completion showing the original contract amount of $434,570.00 with actual final costs of $400,205.30. All required project documentation has been received and is compliant. The project will be closed out upon issuance of final payment to BLD Services, Inc., in the amount of $65,598.69.

 

Additionally, it should be noted that during construction it was discovered that one of the sanitary sewer services could not be rehabilitated using the cured-in-place lining method. This specific sanitary sewer service required an open-cut excavation which was not part of BLD Services contract. Due to BLD Services not having the equipment to make this repair another contractor was hired to make the repair.  This work cost $15,878.75 and was paid using part of the $35,000 contingency that was included in the construction estimate at the time the contract was awarded.

 

 

Budget Impact:

The total final project amount is $521,819.46. This total amount includes the final construction cost of $416,084.05 and engineering/administration/legal costs amounting to $105,735.41. The final construction amount includes $15,878.75 to repair the sanitary sewer service that required repairs outside of BLD Services contract.

 

This project is funded by the Sanitary Sewer Fund. Table 1 below provides a summary of the costs and funding comparing the estimated amounts based on bid award versus the final actual amounts.

 

Table 1. Cost and Funding for Project SEWER-20-003

 

Bid Award Estimate

Final Project Costs

COSTS

 

 

Construction Cost

$                434,570.00

$                400,205.30

Contingency

$                  35,000.00

$                  15,878.75

Subtotal

$                469,570.00

$                416,084.05

 

 

 

Eng/Admin/Legal

$                  100,000.00

$                 105,735.41

Total Estimated Project Cost

$                  569,570.00

$                 521,819.46

 

 

 

FUNDING

 

 

Sanitary Sewer Fund

$                569,570.00

$                521,819.46

Total Funding

$                569,570.00

$                521,819.46

 

ATTACHMENTS:
Description
Resolution R2023-036
Certificate of Completion