Adopt Resolution R2023-041, authorizing the City of Shakopee’s annual maintenance for roadway sealcoat, crack sealing, pavement markings and fog sealing and a portion of the 2023 Pavement Rehabilitation Project CIF-23-011 in the amount of $623,550 to be awarded as part of the 2023 South Metro Joint Powers Agreement contract.

On February 18, 2014, the City of Shakopee joined the JPA for roadway maintenance services with a group of cities with the goal of streamlining contracts and receiving better pricing from contractors. The South Metro JPA cities include the following: Apple Valley, Bloomington, Burnsville, Eagan, Elko New Market, Farmington, Hastings, Lakeville, Mendota Heights, Prior Lake, Rosemount, Savage, Shakopee, South St. Paul, Waconia, and West St. Paul, along with Scott County, and the Townships of Empire, New Market, Sand Creek, and Spring Lake. The City of Burnsville administers the JPA. This is one of the largest JPAs of its type in the state and often includes some of the largest contracts in the state for this type of work.

As a member of the South Metro JPA for roadway maintenance services, the City of Shakopee provided a scope of work for roadway seal coating, crack sealing, and pavement marking for 2023, consistent with city's 2023 budgeting for this work.

With the City of Shakopee's approval of the city's portion of the prescribed work, the City of Burnsville will officially proceed with the JPA contract as awarded for the entirety of the 2023 South Metro JPA (see attached). The city's prescribed work includes the following: 

Bid Amouts:

The bids are competitive and are of good value. All contractors are reputable roadway maintenance contractors and have successfully completed similar work and contracts previously.

A portion of the work for the 2023 Pavement Rehabilitation Project (CIF-23-011) is included in the JPA that includes crack sealing, chip sealcoating and striping in the Providence Pointe neighborhood (see attached CIP summary sheet). In advance of and separate from the JPA work, the more in-depth pavement repairs, minor concrete repairs and other repairs as necessary will be completed.

It should also be noted that the city has recently included fog sealing overtop the chip sealcoat on certain roadways (that exist with minimal driveways) and in cul-de-sacs to improve the performance of the sealcoat. While ideally a fog seal overtop the chip sealcoat would be done on all surfaces, it is extremely difficult in areas with driveways due to the tracking of the fog seal. Therefore, fog sealing is limited to areas that can be completed and managed without tracking issues.

The total amount of work is estimated at $623,550. The costs are within budget and the funding is allocated as follows: