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Shakopee City Council
September 19, 2023
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| | | | | | | | | FROM: | Nathan Reinhardt, Finance Director | | TO: | Mayor and Council Members |
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| | | | | | | | Subject:
Declare amounts, order the preparation of proposed assessments, set a public hearing date for delinquent refuse bills. | | |
| | | | | | | | Policy/Action Requested:
Adopt Resolution R2023-109, declaring the amount to be assessed, ordering the preparation of proposed assessments, and setting the public hearing date for delinquent refuse bills. | | |
| | | | | | | | Recommendation:
Staff recommends that City Council
1. Assess all delinquent 2023 refuse customers
2. Set the public hearing date of October 17, 2023
3. Beginning November 17, 2023 a city administrative charge of $25.00 will be added to unpaid balances | | |
| | | | | | | | Discussion:
This year, we've made improvements to our assessment process based on city council and property owners feedback.
Dick's Sanitation (DSI) will now take care of sending collection letters to property owners for overdue payments and collections until the city is required to provide the final assessment list to the County. If any delinquencies remain unpaid by the public hearing date on October 17, 2023, DSI will send a second notice. This notice will inform property owners that a $25.00 administration fee will be added, and the delinquent amount will be levied to their 2024 property tax bill if not paid by November 17, 2023.
This will create a simpler and more streamlined process for the customer and reduce confusion by having all correspondences and collections completed by DSI. Additionally, we anticipate this will reduce the amount of staff time involved with the collection process. An example of the letter being mailed to property owners has been attached. | | |
| | | | | | | | Budget Impact:
The $25.00 delinquent charge would be revenue to cover the administrative costs; therefore, there is no impact on the budget. | | |
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