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Shakopee City Council
October 3, 2023
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| | | | | | | | | FROM: | Darin Manning, Project Engineer | | TO: | Mayor and Council Members |
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| | | | | | | | Subject:
Bid Award and Professional Services Agreement for construction services for the CSAH 101 and Shenandoah Drive Traffic Signal and Improvements Project. | | |
| | | | | | | | Policy/Action Requested:
Adopt Resolution R2023-111 accepting bids and awarding a contract in the amount of $1,174,728.07 to Max Steininger, Inc., and approve a Professional Services Agreement with SRF Consulting Group, Inc. for construction services for the CSAH 101 and Shenandoah Drive Traffic Signal and Improvements Project, CIF-23-016. | | |
| | | | | | | | Recommendation:
Adopt Resolution R2023-111 and approve the agreement. | | |
| | | | | | | | Discussion:
The City's 2024-2028 Capital Improvement Plan (CIP) programs the installation of a traffic signal at the CSAH 101 and Shenandoah Drive intersection along with turn lane improvements on Unbridled Avenue, CIF-23-016 (see attached CIP Sheet). On August 15, 2023, the City Council approved the plans and specifications and authorized bidding of the project.
In accordance with Minnesota Statute Section 471.345 Uniform Municipal Contracting Law, bids were solicited and opened on September 26, 2023. Seven bids were received and Max Steininger, Inc., from Eagan, Minnesota, is the lowest bidder in the amount of $1,174,728.07 (see the attached resolution for the bid tabulation summary). Max Steininger has the capacity and experience for the project and is deemed a responsible bidder. The engineer's estimate for the improvements was $944,468.10.
SRF Consulting Group, Inc., (SRF)'s proposal identifies the scope of services and estimated cost to provide construction services for the improvements. SRF has the experience, technical skill, and capacity to provide the needed services and is a recommended firm as part of the City's approved consultant pool. The attached Professional Services Agreement authorizes and describes the scope and fee for their needed work on this project.
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| | | | | | | | Budget Impact:
The scope of the SRF Professional Services Agreement is proposed to cost (not exceed) $119,229.75. This work is budgeted in the 2024-2028 CIP.
The total estimated project cost for the CSAH 101 and Shenandoah Drive Traffic Signal and Improvements Project is $1,862,828.07. This total project amount includes construction, easement acquisition, archaeological services, engineering, Union Pacific Railroad engineering and construction services.
The below table summarizes the costs and funding sources for the project.
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2024 CIP Budget
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Estimate Based
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Estimate
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On Bid Award
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COSTS
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Construction Cost
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$949,000.00
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$1,174,728.07
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Contingency
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$94,000.00
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$117,000.00
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Subtotal
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$1,043,000.00
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$1,291,728.07
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Easements
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$24,100.00
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$24,100.00
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Eng/Admin/Legal
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$522,000.00
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$547,000.00
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Total Estimated Project Cost
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$1,589,100.00
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$1,862,828.07
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FUNDING
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Canterbury Commons TIF
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$1,515.576.51
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$1,862,828.07
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Total Funding
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$1,589,100.00
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$1,862,828.07
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The amended total project budget of $1,862,828.07 exceeds the CIP budget by 17.2% and includes a $117,000 contingency amount that would cover any unexpected change orders, quantity adjustments and other miscellaneous expenses encountered as part of the project. The project is to be funded by the Canterbury Tax Increment Financing funds. Based on the City's current tax increment projections the tax increment financing revenue will be sufficient to cover the overage. | | |
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