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Shakopee City Council
November 21, 2023
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| | | | | | | | | FROM: | Darin Manning, Project Engineer | | TO: | Mayor and Council Members |
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| | | | | | | | Subject:
Accept bids and award contract to Pember Companies, Inc. for the Southbridge Lift Station Rehabilitation Project | | |
| | | | | | | | Policy/Action Requested:
Adopt Resolution R2023-134 accepting bids and awarding a contract in the amount of $293,614.50 to Pember Companies, Inc. for the Southbridge Lift Station Rehabilitation Project, Sewer-23-002. | | |
| | | | | | | | Recommendation:
Adopt Resolution R2023-134. | | |
| | | | | | | | Discussion:
The City's 2024-2028 Capital Improvement Plan (CIP) programs the the rehabilitation of the Southbridge Lift Station in 2024. On October 17, 2023, the City Council approved the plans and specifications and authorized bidding of the project.
On November 14, 2023, the City received three bids for the project ranging from a low bid of $296,614.50 submitted by Pember Companies Inc, from Menomonie, Wisconsin, to a high bid of $379,425.98. The engineer's estimate was $330,000.
Pember Companies Inc, has the capacity and experience for the project and is deemed a responsible bidder. | | |
| | | | | | | | Budget Impact:
The CIP programs a total project budget of $400,000 for the Southbridge Lift Station Rehabilitation improvements (see attached CIP summary sheet). The updated total project cost based on the bid award amount is $399,614.50. The project is to be funded out of the Sanitary Sewer Fund. The below table summarizes the cost and funding sources for the project.
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CIP Budget
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Estimate Based
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Estimate
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On Bid Award
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COSTS
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Construction Cost
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$ 310,000.00
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$ 293,614.50
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| Contingency |
$ 20,000.00
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$ 18,000.00
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Subtotal
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$ 330,000.00
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$ 311,614.50
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Eng/Admin/Legal
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$ 70,000.00
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$ 88,000.00
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Total Estimated Project Cost
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$ 400,000.00
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$ 399,614.50
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FUNDING
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Sanitary Sewer Fund
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$ 400,000.00
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$ 399,614.50
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Total Funding
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$ 400,000.00
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$ 399,614.50
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