The following equipment to be replaced and purchased are included in the 2022 and 2024 Capital Improvement Plan (CIP):

Facilities, Park and Community Center- Front Mower

The replacement of four front mowers Nos. sk1396 (246 Hours), sk1395 (515 Hours), sk1397 (444 Hours), and sk1398 (369 Hours) are summarized in the attached CIP sheet Equip-24-181, Equip-24-465 and Equip-24-672. The front mowers are being purchased under Sourcewell contract number 031121 through Kibble Equipment. The quotation form is attached and is consistent with Sourcewell pricing. As part of this purchase the attaching snow blowers and brooms will be purchased through Midwest Machinery Co. under state contract No. 227410. The quotation form is attached and is consistent with state contract pricing. The cost of four John Deere front mowers and equipment is $201,900.96 less the combined trade-ins to dealer of $115,250.00, leaving a difference of $86,650.96.

The front mowers are used year round for mowing and snow removal. Existing cabs will be transferred to the new units. As part of this purchase, snow blowers and brooms will be updated as the old equipment is failing and are due for replacement. 

Community Center - Cargo Van

The replacement of the cargo van is summarized in the attached CIP sheet Equip-22-671. Two quotes were obtained, Morrie's Ford was low bid (See attachment). Note, staff has compared this price to state contract and found it to be comparable. The cost of the vehicle is $66,771.04. This vehicle was previously ordered through a dealer and subsequently canceled after several months. This order will be a newer model as the price has increased.

The existing van sk1119 (27,000 miles) has been evaluated, it is no longer needed and has been determined that the useful life has been expended and should be declared surplus inventory. Once formally declared surplus and the new van is in service, this vehicle will be sold at auction.

Public Works - Park: John Deere Gator

The replacement of the John Deere Gator No. sk1403 (624 hours) is summarized in the attached CIP sheet Equip-24-469. The Gator will be purchased under Sourcewell Contract No. 031121 through Kibble Equipment. The quotation form is attached and is consistent with state contract pricing. The purchase amount with trade-in for the Gator is $5,566.20.

Public Works- Paint Striper

The purchase of the paint striper is summarized in the attached CIP sheet Equip-24-462.The paint striper will be purchased under a "sole source system" (See Attachment) through Traqnology North America. The cost of the paint striper is $63,100.85, see attached quotation sheet.

We are excited to introduce this G.P.S. technology to our department. This machine will dramatically reduce our staff hours and paint consumption striping our athletic fields throughout the playing season. Staff has investigated this technology and confirmed with neighboring community's that have this technology. This vehicle will be an addition to the fleet.

Table 1 below provides a summary of the costs and funding for the equipment purchases, comparing the actual amounts to the CIP budgeted amounts. All equipment is funded by the Equipment Internal Service fund. Revenues from the sales of surplus equipment will be deposited into the Equipment Internal Service Fund.

Table 1. Equipment Cost and Funding Summary