| | | | | | | | 
Shakopee City Council
February 6, 2024
|
| | | | | | | | | FROM: | Andy Hutson, IT Director | | TO: | Mayor and Council Members |
| | | |
| | | | | | | | Subject:
Scheduled renewal of the city's 3-year Microsoft Enterprise License Agreement. | | |
| | | | | | | | Policy/Action Requested:
Approve the renewal of a 3-year Microsoft Enterprise Agreement through Insight for an amount of $87,647.75/year plus any additional licenses needed for additional employees as necessary over the life of the agreement. | | |
| | | | | | | | Recommendation:
Approve renewal of 3-year Microsoft Enterprise Agreement. | | |
| | | | | | | | Discussion:
The city has reached the end of its previously approved 3-year Microsoft Enterprise Agreement. The city utilizes business critical Microsoft products and support covered within this agreement including: MS Server, SQL,
Windows 10/11, and Office365. IT works very closely with the EA vendor to verify we are only purchasing what is needed and to make sure we are covering any new security recommendations.
The MS Enterprise agreement is $87,647.75/year for a total of $262,943.25 over three years. This total can increase yearly during the term if more licenses are required for additional employees, applications, or servers.
True-up amounts are adjusted and accounted for during the yearly budgeting and forecasting process.
The next renewal date for our Microsoft Enterprise Agreement is February of 2027. | | |
| | | | | | | | Budget Impact:
IT has budgeted for 2024, 2025, and 2026 for this Microsoft agreement. The Enterprise Agreement is paid from existing funds within the IT Internal Services Fund. The current quote is under the budgeted amount of $90,000. The quoted dollar amounts are covered under the NASPO cooperative pricing contract.
An additional $6,000 is also budgeted annually for any additional true-up licenses for new employees or applications added. | | |
|