The City's 2024-2028 Capital Improvement Plan (CIP) programs the construction of a roundabout at the Eagle Creek Boulevard and Vierling Drive intersection, CIF-23-014 (see attached CIP Sheet). On December 19, 2023, the City Council approved the plans and specifications and authorized bidding of the project.

In accordance with Minnesota Statute Section 471.345 Uniform Municipal Contracting Law, bids were solicited and opened on January 25, 2024. Fourteen bids were received and S.M. Hentges & Sons, Inc., from Jordan, Minnesota, is the lowest bidder in the amount of $2,041,249.43 (see the attached resolution for the bid tabulation summary). S.M. Hentges & Sons has the capacity and experience for the project and is deemed a responsible bidder. The engineer's estimate for the improvements was $2,187,086.35.

In addition, City staff are currently evaluating extending the four-to-three lane conversion west of the project limits to Schenian Street with the construction of the roundabout. These additional improvements were identified in Canterbury's Environmental Assessment Worksheet (EAW) and tax increment financing projects for Canterbury's development. This extension would provide a safer intersection at Schenian Street and Eagle Creek Boulevard. An estimated cost for this improvement is shown below in the costs and funding table as a separate item. A change order will be brought before the City Council for consideration at a later date if the additional improvements are deemed necessary to be completed with the project. 

SRF Consulting Group, Inc., (SRF)'s proposal identifies the scope of services and estimated cost to provide construction services for the improvements. SRF has the experience, technical skill, and capacity to provide the needed services and is a recommended firm as part of the City's approved consultant pool. The attached Professional Services Agreement authorizes and describes the scope and fee for their needed work on this project.

The scope of the SRF Professional Services Agreement is proposed to cost (not exceed) $231,421.00. This work is budgeted in the 2024-2028 CIP.

The total estimated project cost for the Eagle Creek Boulevard and Vierling Drive Roundabout Project is $3,098,049.43. This total project amount includes construction, easement acquisition, and engineering.

The below table summarizes the costs and funding sources for the project.

The amended total project budget of $3,098,049.43 is within the CIP budget amount and includes $60,000 to extend Eagle Creek Boulevard's three lane section to Schenian Street, and a $221,000 contingency amount that would cover any unexpected change orders, quantity adjustments and other miscellaneous expenses encountered as part of the project.

The project is to be funded by the Canterbury Tax Increment Financing funds. Based on the City's current tax increment projections the tax increment financing revenue will be sufficient to cover the estimated project costs.