Coversheet


*4.E.1.


Shakopee City Council April 2, 2024

FROM:	Bill Egan, Public Works Director
TO:	Mayor and Council Members


Subject: Purchase a 5910 Toro large mower; Purchase Toro Reelmaster 3100-D mower; Purchase a Toro utility cart; Purchase Titan line striper; and declare equipment as surplus.


Policy/Action Requested: Approve the purchase of a 5910 Toro large mower in the amount of $151,464.00, Approve the purchase of a Toro 3100-D Reel mower in the amount of $43,751.47, Approve the purchase of a Toro Utility Cart in the amount of $18,030.00, from MTI Distributing, Inc.; Approve the purchase of a Titan line striper in the amount of $20,185.00 from Sherwin Williams; and the declaration of equipment as surplus.


Recommendation: Authorize the purchases.


Discussion: The following equipment to be replaced and purchased are included in the 2024 Capital Improvement Plan: *Public Works - Park, Large Mower* The replacement of the large area rotary mower is summarized in the attached CIP sheet Equip-24-467. The mower is being purchased under State of Minnesota Contract No. 243333 through MTI Distributing, Inc. The quotation form is attached and is consistent with state contract pricing. The cost of the mower is $151,464.00. *Public Works - Parks, Toro Reel Mower* The replacement of the reel mower is included in the attached CIP sheet Equip-24-464. The mower is being purchased under State of Minnesota Contract No. 243333 through MTI Distributing, Inc. The quotation form is attached and is consistent with the state contract pricing. The cost of the mower is $43,751.47. *Community Center- Utility Cart* The utility cart is included in the attached CIP sheets Equip-24-675. The utility cart being purchased under the State of Minnesota Contract No.243333 through MTI Distributing Inc.. Quotation form is attached and is consistent with the state contract pricing. In 2022, the existing cart sk1120 was replaced and the holdover vehicle was retained until 2024, a second cart is being requested due to the increase in events. The second cart will be one of two carts supporting outdoor events the city provides for the residents within our downtown and park system, and will be an addition to the fleet. *Public Works - Parks, Line Striper* The replacement of the paint striper is included in the attached CIP sheet Equip-24-463. Quotes were obtained from three vendors, Sherwin Williams, Painters Gear Inc., and TLC The Langer Corporation, see attachments. Sherwin Williams was low bidder at $20,185.00. The old 2016 mower sk1050 (3882) hours, old reel mower sk1121 (750) hours, holdover cart sk1120, old paint striper sk1311 has been evaluated, is no longer needed and has been determined that the useful life has been expended and should be declared surplus inventory. Once formally declared surplus and the new equipment is in service, this equipment will be sold at auction.

Budget Impact:

Table 1 below provides a summary of the costs and funding for the equipment purchases, comparing the actual amounts to the CIP budgeted amounts. All equipment is funded by the Equipment Internal Service fund.

Table 1. Equipment Cost and Funding Summary

Equipment	CIP Budget	Actual Amount
Large Mower	$159,000.00	$151,464.00
Reel Mower	$46,000.00	$43,751.47
Utility Cart	$15,000.00	$18,030.00
Paint Striper	$21,000.00	$20,185.00
Total	$241,000.00	$233,430.47

ATTACHMENTS:
	Description
	Equip-24-467 Large Mower
	Equip-24-464 Reel Mower
	Equip-24-675 Utility Cart
	MTI Distributing Inc. Quote
	State Contract 24333
	Equip-24-463 Line Striper
	Sherwin Williams Quote
	Painters Gear Inc. Quote
	TLC Langer Co.