The City's Capital Improvement Plan (CIP) contains the NW Shakopee Storm Water BMP Retrofit Project (Storm-24-001), Annual Parking Lot Rehabilitation Project (PA-24-03) and 2nd Avenue (Downtown) Retaining Wall and Landscaping Project (PA-24-05). On March 19, 2024, City Council adopted Resolution R2024-026 approving plans and specifications, and authorizing bidding for the combined project.

In accordance with Minnesota Statute Section 471.345 Uniform Municipal Contracting Law, bids were solicited and opened April 17, 2024. Ten bids were received and GMH Asphalt Corporation (GMH) from Chaska, Minnesota, was the low bidder in the amount of $1,149,194.10 (see the attached resolution for the bid tabulation summary).

After bids were received, City staff and GMH identified a quantity error impacting the overall contract price. GMH was agreeable to a change order prior to construction to establish the project cost and funding at the time of contract award. Change Order 1 is in the amount of $63,240.10 and includes the additional quantity above the contract bid amount for the bid item (see attached Change Order 1).

GMH has the capacity and experience for the project and is deemed a responsible bidder. Construction is anticipated to begin in August and be completed fall of 2024.

Based on the low bid amount including Change Order 1, the updated total estimated project cost is as follows:

Consistent with the CIP, this project is proposed to be funded by the Storm Drainage Fund, Park Asset Internal Service Fund, Watershed Based Implementation Funding grant and cost share with the Lower Minnesota River Watershed District.